Notice of Annual General Meeting of Stockholders
NOTICE IS HEREBY GIVEN that the Annual General Meeting of Stockholders of Ekklesia Mutual Fund, Inc. will be conducted virtually via GoToWebinar on 27 July 2020 (Monday), 2:00 p.m. for the transaction of the following business:
I. Call to Order
II. Certification of Notice
III. Determination and Declaration of Quorum
IV. Reading and approval of the minutes of the Annual Stockholders Meeting held on 17 June 2019
V. Presentation and approval of the 2019 Audited Financial Statements and other reports of the Fund Manager
VI. Approval and confirmation of all acts of the Board of Directors and of Management for 2019
VII. Nomination and Election of Directors for 2020
VIII. Confirmation of BPI Investment Management, Inc. as Fund Manager, Principal Distributor, Investment Advisor and Transfer Agent (continuing term unless expressly terminated)
IX. Appointment of the External Auditor of the Fund
X. Amendment of By-Laws
XI. Other Business
XII. Adjournment
Only stockholders of record at the close of business on 28 May 2020, the record date and time fixed by the Board of Directors, are entitled to notice of, and to vote at said meeting.
Given the restriction posed by the community quarantine, stockholders may only attend the meeting through remote communication.
In order that your stock may be represented at the meeting, please complete, sign, and date the enclosed Voting Ticket and return it via mail / email / fax before 17 July 2020 to the Office of the Corporate Secretary through the following:
Via Mail: 19/F BPI Buendia Center, Sen. Gil J. Puyat Ave., Makati City
Via Email: bpi_investment@bpi.com.ph
Via Fax: (02) 8580-4682
Validation of the voting ticket will be on July 22, 2020.
Stockholders who intend to participate in the meeting through remote communication shall notify the Corporate Secretary by sending an email to bpi_investment@bpi.com.ph before 17 July 2020. Registered Stockholders will receive an email confirmation along with the access credentials to the online meeting link. Stockholders may exercise the right to vote through remote communication or in absentia, subject to validation.
Thank you.
By order of the Board of Directors, ATTY. SABINO B. PADILLA IV Corporate Secretary