HOLCIM PHILIPPINES, INC. 7th Floor , Two World Square McKinley Hill, Fort Bonifacio, Taguig 1634, Philippines
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS July 22, 2020 10:00 A.M., Philippine Time (via Remote Communication)
You are cordially invited to attend the Annual Meeting of Stockholders of HOLCIM PHILIPPINES, INC. (the “Company”) which will be held virtually on July 22, 2020 (Wednesday) at 10:00 a.m., Philippine time. The Agenda of the meeting is as follows:
- Call to Order
- Proof of Notice and Determination of existence of quorum
- Approval of the minutes of the previous annual stockholders’ meeting held on May 24, 2019
- Approval of the Annual Report and the Audited Financial Statements of the Company for the period ended December 31, 2019
- Approval and Ratification of all acts, contracts, investments and resolutions of the Board, Committees and Management since the last annual stockholders’ meeting
- Election of Directors
- Appointment of External Auditor
- Other Matters
These items are fully discussed in the Information Statement, published in the Company’s website at www.holcim.ph, and on PSE EDGE.
In view of the Government’s imposition of a community quarantine and taking into consideration the safety of everyone, stockholders may only attend the meeting via remote communication. Only stockholders of record in the books of the Company at the close of business on June 22, 2020 will be entitled to notice of, participation via remote communication, and voting in absentia at such meeting and any adjournment thereof.
Stockholders who intend to participate in the meeting via remote communication and to exercise their vote in absentia must register by filling up the form that can be found at www.holcim.ph. Online registration will be open from June 26, 2020 at 8:00 A.M. to July 17, 2020 at 5:00 P.M. All information submitted will be subject to verification and validation by the Corporate Secretary and the Stock Transfer Agent.
Stockholders who wish to appoint a proxy should send a scanned copy of a duly accomplished proxy form, together with other supporting documents, via email to [email protected] not later than July 17, 2020. The proxy form may be downloaded at www.holcim.ph. A hard copy of the Proxy Form should be delivered to The Corporate Secretary, 7th Floor, Two World Square, McKinley Hill, Fort Bonifacio, Taguig City once the community quarantine has been lifted.
Stockholders who have successfully registered can cast their votes and will be provided access to the live streaming of the meeting. The procedures for attending the meeting via remote communication and for casting votes in absentia are explained further in the “Requirements and Procedure for Registration, Participation and Voting in Absentia” appended to the Information Statement.
For complete information on the annual meeting, please visit www.holcim.ph.
HOLCIM PHILIPPINES, INC.
Belinda E. Dugan Corporate Secretary