WE are all held accountable for something which we may or may not be the owners of. For example a driver is held accountable for a number or resources such as the vehicle he is tasked to drive, the time to complete his task, the fuel needed, and so on. Much like a homeowner who is responsible for the upkeep of his house, maintaining it in a safe and orderly condition, paying taxes, taking out insurance and many other things to maintain or even enhance the value of his property.
In general, the goal of those tasked with resource responsibility is to preserve or enhance value and to be as efficient as possible. This means obtaining the maximum yield on a resource with minimum cost. This concept can be applied to both animate and inanimate objects. In our driver example, the inanimate object, of course, is the vehicle. In order to maintain or enhance the value of the vehicle, the driver needs to make sure he drives safely so as not to get into an accident, park properly so the vehicle is not vandalized or needlessly exposed to the elements, ensure that the vehicle undergoes preventive maintenance regularly and at the correct interval.
Of course, to maximize utility of the vehicle and minimize the operating cost, the driver must also do more than just drive. The driver can be more efficient by using software such as Waze to go through the best route, and keep operating costs down such as fuel by driving properly and keeping the correct tire pressure.
A homeowner is also the one primarily responsible for his home much like a CEO is primarily responsible for his company. The household will have animate resources in the form of contractual workers and regular employees. Contractual workers would perhaps be the security guard, repairman and the gardener, while the maids can be considered as regular employees.
Since all of these workers cost money and have a specific task to perform, it is the responsibility of the homeowner/CEO to make sure that all these workers are qualified and competent to perform the tasks that are assigned to them. Aside from this, these workers need to be monitored to ensure that they are able to do their jobs satisfactorily and on time.
Resource responsibility not only falls on the custodian or the one making use of the resources but also on the one making the decision or determining which resources are to be acquired and allocated. Oftentimes this important item is overlooked when the one tasked to produce an outcome is bypassed in the resource acquisition and allocation process.
An example of this sad situation happens when the one tasked to generate the sales or revenues is not consulted or has no say in the product or service to be sold, has not input on the pricing and marketing plan, and the after-sales service people have a different set of priorities.
Everyone in the organization should understand that all their actions should lead to increasing revenues or decreasing cost. The people doing the resource allocation should also realize that if they cannot identify the role and the concrete results of every single person on the payroll, as well as determining that all of the expenses or resources allocated that would lead to more sales or improve margins, then there is something wrong.
Have a performance audit and get rid of those leeches that simply use up your valuable resources without the commensurate return, otherwise you put the entire organization at risk of failure.
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